How to Write a Job Application Letter: A Practical Guide

A job application letter makes a focused case for one vacancy. Give the reader the exact position you want, one or two reasons you meet its requirements and a clear reference to the documents you have provided.

Set up the opening

Use the employer’s requested format. For a formal attached letter, add the date, recipient and subject. Open with the role and vacancy reference. If the employer requests a statement through a portal, use its fields and word limit.

Show your match in the middle

Pick one important duty and write a short example of work you performed. For a store assistant, explain how you recorded incoming items, checked quantities against a delivery note and reported discrepancies. Connect the example to the new role in one sentence.

Finish with a clear close

List only the attachments you are submitting and give a reachable contact method. Read the letter alongside your CV and check that the employer name, job title and dates agree. Save the file under the name or format specified in the advert.

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