HR and Administration Officer at Water Mission
Water Mission is a Christian engineering nonprofit that builds safe water solutions for people in developing countries, refugee camps, and disaster areas. Since 2001, Water Mission has served more than 8 million people in 60 countries, sharing safe water and the message of God’s love. Working at Water Mission is as much a calling as it is a career, and we are searching for people with the courage, passion, and drive to help us change the world. Read more about our Statement of Faith and Our Christian Mission.
Job Summary: Under the direction of the Human Resources Manager and in collaboration with relevant country office teams, the HR and Admin Officer provide day-to-day support for Human Resources and administrative functions within Water Mission Tanzania. The position supports the effective and timely delivery of HR services across the employee lifecycle, including recruitment, onboarding, employee records, leave and benefits administration, performance management, staff training and development, employee relations documentation, and offboarding.
The role also provides administrative support to facilitate the efficient operation of the Tanzania office, including maintaining records, coordinating office supplies and services, supporting meetings and events, and following up on assigned administrative requirements. The position requires a high level of organization, attention to detail, confidentiality, professionalism, and commitment to providing excellent service to employees and other stakeholders.
Our Culture: Water Mission fosters a biblical worldview culture that pursues God-honoring excellence. As the HR and Administration Officer, you are responsible for promoting servant leadership, integrity, accountability, continuous learning, and organizational excellence, while ensuring that all Human Resources practices align with Water Mission’s mission, vision, values, and standards
This is a full-time position based in and requires residency in or near the office. The position may require periodic travel to areas where Water Mission Tanzania programs operate.
A Successful HR and Administration Officer will:
1.0 Mission and Organizational Alignment
- Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public.
- Study, embrace, and demonstrate Water Mission’s mission, vision, values, and standards in all areas of work.
- Support adherence to Water Mission policies, procedures, and organizational standards.
- Demonstrate integrity, professionalism, discretion, and confidentiality in handling employee and organizational information.
2.0 Recruitment and Onboarding Support
- Provide administrative support throughout the recruitment and selection process.
- Assist with interview scheduling, candidate communication, and preparation of interview materials.
- Coordinate onboarding schedules and induction arrangements for new employees.
- Coordinate with relevant departments to support workspace, equipment, systems access, and other onboarding requirements.
3.0 Leave, Benefits, and Employee Support
- Support the administration of employee leave and maintain accurate leave records.
- Support employee enrollment and updates for medical insurance, life insurance, and other approved employee benefits.
- Liaise with benefit providers on routine administrative matters as directed.
- Maintain accurate benefits records and supporting documentation.
- Assist with employee welfare, engagement, recognition, and staff-care activities.
4.0 Employee Relations and Compliance Support
- Provide administrative support for employee relations processes as directed by the Human Resources Manager.
- Assist with scheduling meetings and preparing and maintaining documentation relating to disciplinary matters, grievances, performance processes, investigations, and hearings.
- Maintain employee relations records securely and confidentially.
- Assist with collecting and organizing HR documentation required for audits and compliance reviews.
- Maintain HR compliance trackers and follow up on assigned actions.
5.0 Office Administration:
- Manage the front office and supervise reception services.
- Ensure maintenance of office infrastructure, equipment, and cleanliness.
- Maintain effective records for office supplies and utility services.
- Ensure the safekeeping of office, vehicle, and organizational keys.
- Take accurate notes during staff meetings and share summaries with leadership.
- Follow up on invoices, receipts, and parcel deliveries.
- Ensure safe custody of keys for the office, cars, post office, and organization keys.
- Distribute and control all office materials and reconcile them monthly.
6.0 Logistical Support for Water Mission Personnel
- Plan and coordinate travel and accommodation for local and international Water Mission personnel.
- Schedule drivers for airport pickups, project visits, and town runs.
- Ensure safety, punctuality, and cost-effectiveness in all travel arrangements.
7.0 Vehicles and Fleet Management
- Maintain up-to-date vehicle records, including insurance, registration, and service logs.
- Coordinate routine maintenance and repairs with service providers.
- Monitor and report on fuel consumption, usage logs, and cost control.
- Supervise drivers and track usage schedules to ensure efficient vehicle deployment.
- Utilize technology tools or software systems to track vehicles, manage maintenance schedules, and monitor fleet performance.
8.0 General Support and Reporting
- Maintain HR and administration trackers and provide routine updates to the Human Resources Manager.
- Assist in preparing HR and administrative reports and information requested by management.
- Support implementation of Regional and Global Human Resources initiatives within Tanzania as directed.
- Follow up on assigned HR and administrative actions to ensure timely completion.
- Perform other duties as assigned.
What is Required?
Assistant, Supply Chain at Water Mission
Water Mission is a Christian engineering nonprofit that builds safe water solutions for people in developing countries, refugee camps, and disaster areas. Since 2001, Water Mission has served more than 8 million people in 60 countries, sharing safe water and the message of God’s love. Working at Water Mission is as much a calling as it is aand we are searching for people with the courage, passion, and drive to help us change the world. Read more about our Statement of Faith and Our Christian Mission.Under the Supply Chain Officer supervision in coordination with Finance Manager, the assistant Supply Chain Officer oversees the Supply Chain functions, following established standards and procedures. This position will be based in Dodoma. This position requires abilities to plan, organize, and coordinate assigned activities related to the office.
As an employee in Water Mission, the assistant Supply Chain Officer is responsible for developing a biblical worldview culture that leads to God-honoring excellence in all work and commit to providing the following: accurate data, developing the skills and mindset needed to acknowledge mistakes or problems as opportunities to find appropriate solutions and work consistently for excellence in solutions that are consistent with Water Mission’s mission, vision, values, and standards.
The assistant Supply Chain will be responsible for:
- Guide the projects in defining the steps for procurement of goods/services which will involve training staff on procurement procedures and practices.
- Handling shipments from the Headquarters and ensuring they are cleared on time.
- Plan, draft, and implement the annual procurement plan.
- Ensure that procurement is completed, documented, and delivered to the end-user promptly, ensuring that items procured meet the specifications of the end-user.
- Send out requests for quotations and purchase orders to suppliers and service providers.
- Compile all relevant supporting documentation and attach them to ensure procurement procedures have been applied.
- Establish and maintain a pipeline of recommended suppliers, overseeing the logistical aspects of the operation; oversee goods/commodity storage and movements as needed.
- Periodically update the pre-qualification list of suppliers and seek approval to update the list of suppliers and service providers annually. This will entail the following.
Logistics
- Collect and share the monthly stock counts with the Finance Manager and Supply Chain officer.
- Anticipate transportation needs and arrange inventory shipments to field sites.
- Fill in all the documents needed for the transportation of goods (Packing list and Waybill)
- Draft service contracts with suppliers whenever needed.
- Provide Orientation to new staff on supply Chain management procedures from time to time in line with procurement policy.
- Ensure timely offloading of all supplied inventory at the warehouses and update all the relevant departments.
- Ensure timely offloading of all supplied inventory at the warehouses and update all the relevant departments.
- Conduct monthly physical count of all inventory items held in the warehouses.
- Ensure proper security of the warehouses by keeping warehouse keys in safe custody.
- Maintaining ledger records and stock/bin cards.
- Prepare daily reports of incoming and outgoing items to the warehouse.
- Assist in preparing precise, analytical, and accurate weekly, monthly, and yearly stock reports.
- Carry out periodic physical inventory counts with the engineering team.
- Support the field teams to maintain inventory records of the movement of stock in and out of stores and other materials in the store.
Key Performance Indicators
- Consolidated Procurement Plan in place
- Prequalification of suppliers
- Contracts management
- Timely Procurement of goods and services
- Timely payment of suppliers.
- Accurate Inventory records.
What is required?
- Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity.
- Impeccable level of integrity in handling funds in an accountable and transparent manner.
- Fluent in English
- University degree in Supply Chain/Procurement and logistics or equivalent is required.
- At least two years of experience in Supply chain management.
- Excellent written and verbal communication skills, including articulating ideas and feedback constructively.
- Skills with MS Office suite (Word, Excel, Outlook, and SharePoint)
- Personal and growing relationship with Jesus Christ.
- Excellent project management skills.
- Excellent relationship and conflict resolution skills.
- Ability to work both independently and collaboratively with a team.
- Must hold a clean driving license.
Comments