Accounts Manager at World Vision

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

MAJOR RESPONSIBILITIES

Strengthen Internal Controls and enhance Compliance 15%

• Ensure compliance with statutory regulations and enhance timely submission of annual return, and estimates. This includes NSSF, PAYE, WVT among others.

• Lead tax health checks and ensure prompt resolution of identified tax risks and exposures

• Review or approve financial transactions based on approved Levels of Authority.
• Coordinate National office Finance audits; both external and internal.
• Implement 100% audit recommendations related to finance
• Update the NO finance Risk Register.
• Enforce Compliance in line with Enterprise Risk Management Framework
• Promote and comply with zero tolerance to fraud framework

End Results

• Controls are in place and adhered too to minimise risks for the office.

Manage Disbursements and Cashflow for WVT 20%

• Ensure timely payment to supplier, staff and partners as per established policy requirements.
• Ensure completeness of supporting documents for all payments.
• Submit timely monthly funding requisitions for the office for approval by Finance Director and Regional office.
• Update the WV monthly cashflow forecast for approval by the Finance Director.
• Ensure that monthly cash requests are aligned with the forecast and the GT hedged amount,
• Ensure timely petty cash replenishment and reviews are conducted.
• Ensure surprise petty cash counts are conducted and petty cash count certificates are are prepared, reviewed and approved by the responsible people.
• Oversee cash/funds are receipted and timely banking and that Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly
• Ensure cash/bank payments to vendors and staff advances are within the internal control system and stablished benchmarks as per finance protocol.
• Ensure that adequate cash is available to meet the NO target low benchmark.

End Results

• Cash balance within Target Low and liquidity management benchmarks
• All banking related matters are well managed.
• Timely payment to our suppliers/vendors

Mobile Money Disbursement Management: 15%

• Ensure completeness of supporting documents received from field to support all Mobile Money payments
• Ensure that internally generated invoices are sent to Shared Services Centre before processing the payments
• Ensure that payments have been approved by the relevant officers and are done within three days as per policy, including both integrations and allocation accordingly
• Perform Monthly review of National office Mobile Money reconciliation account and ensure the float reflects the true picture of the balance available as at balance sheet date.

End Results

• Timely payment to beneficiaries and reconciliation prepared for.

Overall Financial Reports timeliness and quality rating meet minimum partnership reporting standards: 25%

• Coordinate timely monthly financial reporting while working with the field finance staff
• Coordinate the preparation of annual statutory financial statements in accordance with IPSAS, IFRS (where applicable), NGO regulations and World Vision partnership requirements. Support external audits and the timely issuance of audited financial statements
• Ensure Field Financial Reports are produced reviewed, approved and filled by the 15th of the following month.
• Review Bank reconciliations for all WVT bank accounts and ensure they are prepared timely on monthly basis with no long outstanding cheques or deposits in transit.
• Perform Project Budget and Actual System reconciliation on a monthly basis for all funding streams.
• Ensure timely monthly reconciliations of direct Funding from donors and support offices
• Ensure that budget JVs are posted in a timely manner and all additional revenue commitments are timely updated in sun systems records.
• Review Monthly General ledger funding reconciliation while working with Global Center and ensure that no long outstanding items over 60 days
• Provide technical support to the finance team and ensure data security & integrity to WVT sunsystem database is upheld.
• Provide access to R2R and P2P where it is required for finance staff.
• Coordinate Creation of account codes and set combinations in collaboration with Financial Reporting Services Centre.
• Provide oversight for account allocation for staff.
• Ensure that benchmarks for provision metrics are met.

End Results

• Timely and accurately report is produced by the national office
• Timely account validation and allocation performed.

Balance Sheet Management: 15%

• Ensure monthly reconciliations of balance sheet items and clean up.
• Perform vendor account reconciliations and follow up on reconciling items timely
• Oversee monthly timely Accounts Allocation for all balance sheet accounts
• Share aging analysis for balance sheet items with relevant staff for action.

End Results

• The balance sheet account is current and gives true picture of financial position for the office.

Provide Leadership of Accounts staff and support capacity building: 10%

• Prepare Capacity building plan for finance staff in consultation with the Finance Director
• Support the Finance Director in building Capacity of Non-finance staff in understanding and interpretation of financial statements, partnership policies and procedures

• Support the Finance Director in the roll out of global and local initiatives related to finance.

• Manage performance of staff under his or her supervision.
• Establish performance standards for accounts Staff and conduct semi-annual and annual performance appraisals for staff under his or her supervision.
• Prepare succession plan for the department for approval by Finance Director
• Manage leave for staff under his or her supervision.
• Attend daily devotions and support spiritual development
• Maintain good relationship with Support Offices, donors and other key stakeholders.
• Perform other duties as assigned or delegated by the Finance and Support Services Director.

End Results

• Staff capacity built and succession plan in place.
• 100% implementation of finance related initiatives.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• MUST: Bachelor Degree of Accounts/finance, CPA(T),
• Master Degree in Finance or related is added advantage
• 5years experience in NGO’s and in managerial position
• Experience on Financial reports preparation,
• Working close with audit, ability to address and solve issues.

Required

training, license, registration, and certification

MUST: Bachelor Degree of Accounts/finance, CPA(T)

A Master’s Degree in Finance or a related field will be an added advantage.

Preferred Knowledge and Qualifications

Sun-Systems, Microsoft excel, word, power point presentation,

Ability to adopt the changes and support the implementation

Travel and/or Work Environment Requirement

Limited travels in the field. Mainly NO based position

 Physical Requirements

Physically fit as the

requires a lot of flexibility

Language Requirements

English and Kiswahili

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Banking

Reason for contact

Follow up with Bank on different matters, eg Open the accounts, closing, pending payments, delay e.tc

Follow up on interest offered etc.

Frequency of contact

Monthly

Contact (within WV or outside WV)

Government offices/TRA

Reason for contact

Statutory related matters

Frequency of contact

Monthly

Contact (within WV or outside WV)

Staff

Reason for contact

Staff issues related to innovation and simplification

Frequency of contact

Monthly

Contact (within WV or outside WV)

Support offices.

Reason for contact

SA & PA issues, GL related matters, funding reconciliations, monthly income follow up.

Frequency of contact

Monthly

Contact (within WV or outside WV)

Shared services centre & FRSC

Reason for contact

Day-to-day issues may arise/reporting matters on monthly basis, etc

Frequency of contact

Monthly

Contact (within WV or outside WV)

EARO

Reason for contact

Monthly funding request, any issue arose as part resolution.

Frequency of contact

Monthly

DECISION MAKING

Number of issues related to finance which is within Accounts Manager’s mandates, other issues may also be escalated to FSSD for more engagements and guidance.

CORE COMPETENCIES

Location: Arusha

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Project Coordinator at World Vision

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Local – Fixed Term Employee (Fixed Term)

MAJOR RESPONSIBILITIES

Project Planning, implementation and Management: 30%

• In an assigned Area Program, achieve high quality project implementation and reporting of project interventions, track the targets and shared in a timely manner with Project Manager, Cluster R&L Specialist, DME and WVT Head Office  
• Innovatively collaborate with partners, allies, LGAs and like-minded stakeholders to influence policy and achieve the multiplied impact;
• Maintain a tight understanding on all field activities, programme strategies, resources and actual responsibilities as necessary to ensure appropriate progress toward objectives;
• Spearhead day to day project operations by providing technical guidance on activities implementation.

End Results

• Effective project implementation according to PDD and Logframe.
• Harmonized relationship with partners.
• Improved relationship with the project donor.

Project Budget and Resource Management: 25%

• Participate in annual and multiyear budget plans, reviews and report preparation in collaboration with finance staff.
• Ensure compliance with WVT finance policy and donor requirements in management and use of financial and non-financial resources;
• Take part in management of project funds, including monitoring of monthly budget burn rates, budget re-alignments, and support internal and external auditing;

• Creating synergies and resource leverage with government and other actors through facilitating integrated district level planning and budgeting; 

End Results

• Effective budget management according to WVT and WVK standards.
• Achieve more result using less resources.
• Wise stewardship of resources.

Monitoring, Evaluation, Learning (MEAL) and Reporting: 20%

•  Adapt in collaboration with project colleagues, the project theory of change;
• Participate in development and spearhead implementation of the programme’s impact measurement system, including: collection of baseline and periodic data for tracking programme performance and decision making;
• Deliberately collaborate with other World Vison projects, ensure that project is well implemented and generate evidence for policy impact and contribute to World Vision ministry and WVK strategy.
• Prepare and share quality project progress reports as per stakeholder timelines and submit to the relevant authority;
• Take part in annual programme review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
• Plan, organize and conduct reflective learning forums (quarterly reflection meetings, workshops, etc) internally and externally with programme stakeholders including government in the assigned district council.

End Results

• Timely preparation and sharing of project documents, plans and report.
• Report submission: monthly report, quarterly report, and annual report
• Quality monitoring, evaluation and learning to enhance project progress towards goal and influence decision making

Effective management of Project officers and interns: 10%

• Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
• Provide supervision and support to team of project officers, and give technical assistance to government staff and consultants working within the program.

End Results

• Promote and ensure zero tolerance to fraud and corruption

• Training plan for staff is in place and tracked on implementation
• Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
• Performance management are well aligned with project requirement

Networking, visibility and donor recognition: 10%

• Establish and maintain good relationship with partners, LGAs and other stakeholders with regards to the implementation and accountability.
• Ensures project interventions and donor are recognized by the government, partners and communities through project branding, participation in different forums including national, zonal, regional and local events.
• Develop and support effective linkages and collaboration with key public institutions in the relevant fields.
• Represent the project in various assigned learning and sharing meetings/workshops/conferences as per Project Manager Guidance.
• Facilitate documentation and sharing of processes, challenges, best practices and lessons learnt among stakeholders

End Results

• Build network and create a positive image about the project and WV in general
• Timely delivery of Partnership Management indicators

05%

• Other duties as assigned by the employer including Resource Mobilization

End Results

• Contribute to WV’s general performance. 

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Must have a minimum of 5 years of experience in management/coordination of Donor Funded projects.
• Experience with INGOs, Korea projects management/coordination is an added advantage.
• Should have an experience and general understanding of inclusive and holistic programming such as though not limited to GEDSI financial inclusion, Natural Resource Management, Market Led approaches, Financial Management, and related mainstreaming strategies and activities especially in livelihood and Resilience sector and Faith and Development
• Must be a Christian with good conduct.

Required

training, license, registration, and certification

• Should have a university degree in Rural Development, Community Development, Agricultural economics, Agriculture, Natural Resource Management or related field.
• Having Master’s degree in the relevant field will be an added advantage.

Preferred Knowledge and Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
• Excellent coordination and planning skills
• Report writing skills: Ability to write complex reports
• Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience of working with government officials, multiple partners, community groups and communities.
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Experience in working with international donor funded grants
• Ability to maintain effective working relationships with all levels of staff
• Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

Location: Based in Lake Eyasi – Karatu District, Arusha Region

Language Requirements

Excellent written and spoken English essential

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

PAISHA Project Manager

Reason for contact

Direct Supervision and program implementation

Frequency of contact

Daily

Contact (within WV or outside WV)

Cluster & Area Programme Management

Reason for contact

Planning, implementation and collaboration

Frequency of contact

Daily/Weekly

Contact (within WV or outside WV)

Technical leads (Resilience & Livelihood, DME, F & D and Gender and Advocacy

Reason for contact

Reporting progress on matters pertaining technical aspects – fidelity of implementation

Frequency of contact

Weekly

Contact (within WV or outside WV)

People & Culture (P&C)

Reason for contact

Coordinate with P&C on staff related benefits and staff issues

Frequency of contact

Daily

Contact (within WV or outside WV)

WVT Partners (Government, Community, Local CSOs, WROs)

Reason for contact

Planning, implementation and collaboration

Frequency of contact

Weekly

Contact (within WV or outside WV)

WV Support Office

Reason for contact

Program Implementation

Frequency of contact

As required

DECISION MAKING

Project Coordinator makes technical decision in consultation with Project manager. 

Project Coordinator is guided by authority levels matrix on key approval levels and is guided by WVT policies and guidelines.

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